{"id":4575,"date":"2024-11-15T03:40:46","date_gmt":"2024-11-15T09:40:46","guid":{"rendered":"https:\/\/web.blockadvisors.com\/?p=4575"},"modified":"2024-11-15T14:45:40","modified_gmt":"2024-11-15T20:45:40","slug":"payroll-tax","status":"publish","type":"post","link":"https:\/\/hrbscaletest.hrblock.com\/resource-center\/small-business-services\/payroll-tax\/","title":{"rendered":"A small business employer\u2019s guide to payroll tax"},"content":{"rendered":"\n<p>Consider this scenario \u2014 your business is up and running, and you\u2019re thinking about the next step: growth and hiring employees. While finding the right talent for your team is important, you\u2019ll also need to figure out payroll and how to handle payroll taxes. Of course, there\u2019s more to payroll than just cutting a paycheck \u2014 it can be a time-consuming and involved task.<\/p>\n\n\n\n<p>In this post, we\u2019ll answer, \u201cWhat are payroll taxes?\u201d and \u201cHow are payroll taxes calculated?\u201d so you have a better understanding of these concepts as you grow your business (with your new helping hands).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"h-what-is-payroll-tax\"><strong>What is payroll tax?<\/strong><\/h2>\n\n\n\n<p>Payroll taxes are based on employee wages, salaries, and tips. Payroll tax is withheld from an employee\u2019s compensation by an employer, who also pays on the employee\u2019s behalf. Federal payroll taxes are taken from an employee\u2019s pay and sent to the Internal Revenue Service (IRS).<\/p>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"alignright size-large\"><img decoding=\"async\" src=\"https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2021\/07\/Payroll-taxes.jpg\" alt=\"A small business owner calculating payroll tax\"\/><\/figure>\n<\/div>\n\n\n<p>What do payroll taxes fund? Essentially, it\u2019s for funding the government and specific Social Security Administration programs like Medicare and Social Security. These taxes are also called Federal Insurance Contributions Act taxes or <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/what-is-the-fica-tax-rate\/\">FICA taxes<\/a>. An employee will see payroll taxes as these line items on their pay stubs:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Social Security tax (sometimes abbreviated as OASDI)<\/li>\n\n\n\n<li>Medicare tax (sometimes abbreviated as Med or MedFICA)<\/li>\n<\/ul>\n\n\n\n<p>Both deductions fund federal social programs. Social Security tax provides retirement and disability benefits. Medicare tax provides medical benefits to people aged 65 or older, certain younger people with disabilities, and certain people with permanent kidney failure.<\/p>\n\n\n\n<p>What else should you know?<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Employers also pay <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/what-is-futa\/\">unemployment tax<\/a> for each employee.<\/li>\n\n\n\n<li>States, counties, and cities could impose additional income taxes, withdrawn (and reported) on an employee\u2019s paycheck.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><a><\/a>How much is payroll tax?<\/h2>\n\n\n\n<p>Employers are responsible for withholding payroll taxes from employees\u2019 pay. Tax withholding consists of federal income tax, the employee\u2019s share of <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/what-is-the-fica-tax-rate\/\">FICA<\/a> tax (Social Security and Medicare tax), and possibly state and local taxes. Payroll tax rates for federal and state income tax withholding depend on the employee\u2019s pay, pay frequency, and W-4 information. The payroll tax rate for the employee\u2019s share of FICA is generally 7.65%, although some high earners pay 0.9% more in Additional Medicare Tax. Learn more about the <a href=\"https:\/\/www.hrblock.com\/tax-center\/healthcare\/additional-medicare-tax\/\">Additional Medicare Tax<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a><\/a>Payroll tax rate details<\/h2>\n\n\n\n<p>Employers are also responsible for remitting the withheld payroll taxes, along with the employer\u2019s share of FICA (also generally at 7.65%) and federal and state unemployment taxes (generally totaling 6%), to the IRS and state taxing authorities. Together, these taxes are referred to as employment tax.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a><\/a>Want to calculate payroll yourself \u2014 or get help?<\/h2>\n\n\n\n<p>While employees may not research what each line item on a paystub means, small business owners should take the time to understand them. If you have any W-2 employees, you must ensure payroll taxes are calculated on their compensation.<\/p>\n\n\n\n<p>If adding payroll to your list of duties feels daunting and cumbersome, consider <a href=\"https:\/\/www.blockadvisors.com\/small-business-payroll-services\/\">Block Advisors small business payroll services<\/a>. We can help you stay compliant and get your employees paid on time. Get support and save time so you can get back to what you love.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a><\/a>How to calculate payroll taxes<\/h2>\n\n\n\n<p>Small business employers can calculate payroll tax using two figures: an employee\u2019s total wages and various deductions. When subtracting the two, you arrive at an employee\u2019s net pay.<\/p>\n\n\n\n<p>Here are the steps you\u2019d take to calculate payroll taxes:<\/p>\n\n\n\n<ol start=\"1\" class=\"wp-block-list\">\n<li><strong>Determine an employee\u2019s wages subject to payroll taxes.<\/strong> Taxable wages generally include all pay given to an employee in cash and other forms as well as taxable fringe benefits. (Note: Health benefits paid on behalf of an employee are usually exempt from payroll taxes unless paid to an S corporation employee who is at least a 2% shareholder.)<\/li>\n\n\n\n<li><strong>Calculate Social Security and Medicare taxes.<\/strong> These are also known as FICA taxes. Find details on the <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/what-is-the-fica-tax-rate\/\">FICA tax rate and calculation<\/a>.\u00a0<\/li>\n\n\n\n<li><strong>Determine an employee\u2019s wages subject to federal income tax (FIT) and calculate your FIT withholding amount.<\/strong> You\u2019ll need to use the employee\u2019s W-4 information. To make sure you\u2019re withholding correctly, you should look up rates with the state and IRS as they can vary. Get additional details on <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-services\/fit-taxes\/\">FIT taxes<\/a>.\u00a0<\/li>\n\n\n\n<li><strong>Subtract taxes (the employee share of FICA and FIT) and other deductions<\/strong> (such as employee health plan coverage, retirement plan contributions, etc.) from employees\u2019 gross income to arrive at net pay.<\/li>\n<\/ol>\n\n\n\n<div class=\"wp-block-create-block-hrb-large-article-cta\" class=\"wp-block-create-block-hrb-large-article-cta\" style=\"background-color:#005d1f\"><div class=\"hrb-large-article-cta--image\" style=\"background-image:url(&quot;https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2021\/07\/payroll.jpg&quot;);background-size:contain;background-position:center;background-repeat:no-repeat\"><\/div><div class=\"hrb-large-article-cta--copy #ffffff\"><h3 class=\"main-heading\">Small Business Payroll Services Made Simple<\/h3><p class=\"main-copy\">Check paychecks off your to-do list<\/p><div class=\"quick-links-list\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/www.blockadvisors.com\/small-business-payroll-services\/\">Schedule a free consultation<\/a><\/div>\n<\/div><\/div><\/div>\n\n\n\n<h3 class=\"wp-block-heading\"><a><\/a>What else do employers need to do?<\/h3>\n\n\n\n<p>The calculation above helps you complete payroll related to your employees\u2019 paychecks. But there are a few more duties on your plate. At various points in the year, you\u2019ll need to:<\/p>\n\n\n\n<p><strong>Calculate <\/strong><a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/what-is-futa\/\"><strong>Federal Unemployment Tax Act (FUTA)<\/strong><\/a> withholding each pay period. Only you, as the employer, will pay FUTA. The FUTA wage base is $7,000 per employee per year. The FUTA tax rate is 6.0%, but employers may be able to take a credit of up to 5.4% against the FUTA tax (for a net payment of .6%) for payments made to state unemployment funds.<\/p>\n\n\n\n<p>Deposit FUTA quarterly. Check your state for the applicable state unemployment taxes.<\/p>\n\n\n\n<p><strong>Remit taxes to state and federal authorities.<\/strong> Federal payroll taxes (FICA and FIT) can be paid online through the <a href=\"https:\/\/www.eftps.com\/eftps\/direct\/EftpsHome.page\" target=\"_blank\" rel=\"noreferrer noopener\">Electronic Federal Tax Payment System (EFTPS)<\/a> system on a monthly basis (other payment timeframes may apply depending on your situation). An employer will set up an account using the employer\u2019s <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/how-to-get-an-ein\/\">Employer Identification Number (EIN)<\/a>.<\/p>\n\n\n\n<p><strong>File a quarterly tax return (<\/strong><a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/form-941\/\"><strong>Form 941<\/strong><\/a><strong>).<\/strong> This form reports total wages and any amounts withheld during the quarter. It also calculates the Social Security and Medicare tax on the employees\u2019 wages. File quarterly and year-end payroll tax forms with the IRS and your state and local taxation agencies.<\/p>\n\n\n\n<p>Note: Small employers whose total FICA and federal income tax withholding is $1,000 or less can file <a href=\"https:\/\/www.irs.gov\/pub\/irs-pdf\/f944.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Form 944<\/a>, Employer\u2019s Annual Federal Tax return and avoid <a href=\"https:\/\/web.blockadvisors.com\/form-941\/\">Form 941<\/a> quarterly filings.<\/p>\n\n\n\n<p><strong>File an annual FUTA return (Form 940).<\/strong> In January, you will file <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/form-940\/\">Form 940<\/a> to report federal unemployment insurance on your employee\u2019s wages for the tax year.<\/p>\n\n\n\n<p><strong>Send W-2 forms annually.<\/strong> You\u2019ll need to send <a href=\"https:\/\/www.blockadvisors.com\/resource-center\/small-business-tax-prep\/w-2s-due-year-1099s\/\">W-2 forms<\/a> for your employees each year by January 31 \u2014 this is an information return for them to file with their income tax return. You\u2019ll also file copies with the Social Security Administration.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><a><\/a>Get help with calculating payroll taxes<\/h2>\n\n\n\n<p>As you can see, the do-it-yourself method for calculating payroll taxes is involved and can be complex. It doesn\u2019t have to be so stressful. Hand off the task to the experts at Block Advisors. See how our <a href=\"https:\/\/www.blockadvisors.com\/small-business-payroll-services\/\">small business payroll services<\/a> can help answer your payroll questions.<\/p>\n\n\n\n<p>Our convenient and affordable small business products and services \u2014 <a href=\"https:\/\/www.blockadvisors.com\/small-business-tax-preparation\/\">taxes<\/a>, <a href=\"https:\/\/www.blockadvisors.com\/small-business-bookkeeping-services\/\">bookkeeping<\/a>, <a href=\"https:\/\/www.blockadvisors.com\/small-business-payroll-services\/\">payroll<\/a>, and <a href=\"https:\/\/www.blockadvisors.com\/business-formation-incorporation-services\/\">business formation<\/a>\u2014 can help you get back to what you love. Millions of small business clients count on us. Reach out today to discover how Block Advisors can help your small business dream come alive.<\/p>\n\n\n\n<p><a href=\"https:\/\/www.blockadvisors.com\/small-business-payroll-services\/professional\/?app_method=PAYROLL_METHOD\">Schedule a free payroll consultation today<\/a>.<\/p>\n\n\n\n<p><em>This article is for informational purposes only. The content may not constitute the most up-to-date information and should not be construed as legal advice.\u00a0<\/em><\/p>\n\n\n\n<hr class=\"wp-block-separator has-alpha-channel-opacity\"\/>\n\n\n<div class=\"wp-block-image\">\n<figure class=\"aligncenter size-large is-resized\"><a href=\"https:\/\/www.blockadvisors.com\/\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"436\" src=\"https:\/\/www.blockadvisors.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1024x436.jpg\" alt=\"Block Advisors by H&amp;R Block Logo\" class=\"wp-image-7233\" style=\"width:250px\" srcset=\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1024x436.jpg 1024w, https:\/\/hrbscaletest.hrblock.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-300x128.jpg 300w, https:\/\/hrbscaletest.hrblock.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-768x327.jpg 768w, https:\/\/hrbscaletest.hrblock.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1536x655.jpg 1536w, https:\/\/hrbscaletest.hrblock.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1200x511.jpg 1200w, https:\/\/hrbscaletest.hrblock.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4-1600x682.jpg 1600w, https:\/\/hrbscaletest.hrblock.com\/resource-center\/wp-content\/uploads\/2023\/10\/block-advisors-endorsement-logo-1-4.jpg 1800w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n<\/div>","protected":false},"excerpt":{"rendered":"<p>Consider this scenario \u2014 your business is up and running, and you\u2019re thinking about the next step: growth and hiring\u2026<\/p>\n","protected":false},"author":1,"featured_media":4787,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[1237,15],"tags":[],"class_list":["post-4575","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-manage-your-business","category-small-business-services"],"acf":[],"yoast_head":"<title>Small Business Payroll Tax | Block Advisors<\/title>\n<meta name=\"description\" content=\"Managing payroll properly is crucial for your business. Learn about payroll tax, including how it\u2019s calculated &amp; how Block Advisors can help.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/small-business-services\/payroll-tax\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"A small business employer\u2019s guide to payroll tax\" \/>\n<meta property=\"og:description\" content=\"Managing payroll properly is crucial for your business. Learn about payroll tax, including how it\u2019s calculated &amp; how Block Advisors can help.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/small-business-services\/payroll-tax\/\" \/>\n<meta property=\"og:site_name\" content=\"Block Advisors\" \/>\n<meta property=\"article:published_time\" content=\"2024-11-15T09:40:46+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2024-11-15T20:45:40+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/wp-content\/uploads\/2021\/07\/22-197000-BARC-image-enhancement_Batch5-01-scaled.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"2048\" \/>\n\t<meta property=\"og:image:height\" content=\"1051\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Block Advisors\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Block Advisors\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"6 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/small-business-services\/payroll-tax\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/small-business-services\/payroll-tax\/\"},\"author\":{\"name\":\"Block Advisors\",\"@id\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/#\/schema\/person\/9e395583ef85baefd555557c6bd94ed9\"},\"headline\":\"A small business employer\u2019s guide to payroll tax\",\"datePublished\":\"2024-11-15T09:40:46+00:00\",\"dateModified\":\"2024-11-15T20:45:40+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/small-business-services\/payroll-tax\/\"},\"wordCount\":1193,\"commentCount\":0,\"publisher\":{\"@id\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/#organization\"},\"image\":{\"@id\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/small-business-services\/payroll-tax\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/wp-content\/uploads\/2021\/07\/22-197000-BARC-image-enhancement_Batch5-01-scaled.jpg\",\"articleSection\":[\"Manage Your Business\",\"Small Business Services\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/small-business-services\/payroll-tax\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/small-business-services\/payroll-tax\/\",\"url\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/small-business-services\/payroll-tax\/\",\"name\":\"Small Business Payroll Tax | Block Advisors\",\"isPartOf\":{\"@id\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/#website\"},\"primaryImageOfPage\":{\"@id\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/small-business-services\/payroll-tax\/#primaryimage\"},\"image\":{\"@id\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/small-business-services\/payroll-tax\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/hrbscaletest.hrblock.com\/resource-center\/wp-content\/uploads\/2021\/07\/22-197000-BARC-image-enhancement_Batch5-01-scaled.jpg\",\"datePublished\":\"2024-11-15T09:40:46+00:00\",\"dateModified\":\"2024-11-15T20:45:40+00:00\",\"description\":\"Managing payroll properly is crucial for your business. 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